Location Works Ltd (LW) provides location services: these services are offered to you
conditional upon your acceptance of our Terms and Conditions of Business. Your use of the LW
web site at www.locationworks.com or www.locationworks.co.uk constitutes your acceptance of all
these Terms and Conditions. If you do not agree to be legally bound by these terms, please do not
use our web site nor our services. Our Terms of Business may change at any time; you are
advised to check each time you use our services, as you will be bound by the Terms and Charges
applicable at the time.
- "Agent": Location Works, i.e. the appointed agent of the Property owner, or any of its
associated, affiliated or subsidiary companies or sublicencees;
- "Library": the library and/or web library of the Agent, e.g. www.locationworks.com or
- "Property": the premises or land which is made available for hire;
- "Hirer": any company, individual or third party utilising any of the services provided by the Agency;
- "Owner": the individual, company or legal entity which owns, controls or represents the Property;
- "Charges": the library fee and or any commission which may be chargeable by the Agent to the
Hirer and/or Owner;
- "Recce": a "reconnaissance" visit to the Property by the Hirer or his/her representatives;
- "Shoot": the use of a Property by the Hirer, whether for the purposes of filming, photography, or
any other kind of event.
The Agent maintains databases which are subject to the provisions of the Data Protection Act
1998, licence no. Z2072934. The Agency will make every reasonable effort to ensure the security
of the Owner's details.
Images downloaded from the LW Library and/or any other material supplied to the Hirer by the
Agent may be used for reference only, and may be printed for private, non-commercial use only.
No user of the services may copy, reproduce, publish, or transmit any section of the Library or any
other supplied materials in any way, without the Agent's prior express permission. No user may
edit or alter or crop any of the images supplied, or downloaded from the Library. All images and
information supplied are copyright Location Works, unless otherwise indicated. All users
must agree to use any supplied material only for lawful purposes.
There is no charge for using the Agent's web site(s), nor for organising a Recce, however the
confirmation of, and usage of any Property will be subject to a booking fee. The location hire fee is
separate, and subject to negotiation. All charges must be paid in advance of the Shoot. Additional
charges may include a damage deposit which will be held until after the Shoot. Preparation and
restoration days are normally charged at 50% of the agreed Shoot fees. Overtime payments (if
applicable) will be invoiced after the Shoot, must be paid within 7 days, and will be subject to an Agent's
administration charge of £50. Outstanding sums due to the Agency and/or Owner will carry interest
in accordance with UK Late Payment of Debts
After confirmation, Location Works will have begun processing paperwork and invoicing: as such, the full
library fee becomes due after confirmation and is not refundable.
Cancellation to the location owner may be subject to different terms and conditions, imposed by the owner; by default
it is Location Works policy that the entire location fee will remain payable if less than five (5) days remain
between cancellation and shoot commencement date. Verbal confirmation is deemed to be full confirmation.
No charge is made to our clients prior to confirmation of the job. After confirmation, our library fees become
due and are non-refundable. Provided that a cancellation has been made more than five (5) days before the first
shoot date, any location fees and/or deposits held by us will be refunded in full as soon as is practicable
(and in any event within 14 days). After the cut-off point (5 days prior to commencement of shoot), the entire
location fee will remain payable. Client satisfaction is paramount to us, and complaints will be assessed on
an individual basis, and every effort made to find an amicable solution. Refund of the location fees after the
cut-off point (and therefore after payment has been made to the location) will be subject to three-way negotiation
and agreement between the Hirer, the Agent and the Owner.
Although every effort has been taken to ensure the images and particulars presented are up-to-date,
no warranty is given or implied that any Property is available or suitable for the Hiring. The
display or provision of images and/or particulars do not constitute any part of an offer or contract
and are for guidance purposes only. None of the descriptions in the Library nor those provided by
any employee or representative of the Agency may be relied upon as statements of fact.
The Agent cannot insist, but highly recommends that a Recce take place so that the Hirer can
establish for themselves the availability and/or suitability of the Property. It is the responsibility of
the Hirer to ascertain the status of the Property and its suitability, and to ensure that all necessary
permissions are in place prior to the commencement of the Shoot. Neither the Agent nor the Owner
can accept responsibility for loss, damage or inconvenience that may occur when a Recce did not take place.
At the time of any such Recce, the Hirer assumes full legal responsibility for equipment and/or personnel
that enter the Property.
All Location Hire is subject to contract, and the Owner reserves the absolute right to refuse the
booking without giving a reason. The Hirer must exhibit on demand proof of Public Liability
Insurance prior to entering the Premises for the purposes of the Shoot.
Where details are given for a particular location, whether used or not, any subsequent use of that
location by the Hirer, the location manager, production company or its principals will be charged at
normal library rates and will be subject to these same Terms and Conditions. The cancellation of
the booking followed at any time by the subsequent use of the Property will be subject to the usual
booking fees. The booking fees apply to one usage of the Property: subsequent usage will be
subject to additional booking fees. All location contact details and information released by the
Agent to the Hirer are confidential and shall be used for the purposes of the production only and
may not be released to any third party under any circumstances unless necessary for the
purposes of the production. "Recce photographs" taken by a Hirer, or their representative, who
visits a supplied location are for reference use only, and for the sole use of the production for
which they are taken. Such recce photographs and/or any other reference material, including
contact details, must not subsequently be used for financial or personal gain.
The Agency cannot insist, but highly recommends that a qualified Location Manager be employed
by the Hirer to oversee the Shoot, to organise access, parking, permissions and responsible care
of the Property. Responsibility for the notification of relevant authorities, and the notification of
neighbours, entirely rests with the Hirer. The Agent will not be liable for any loss or damage
suffered as a result of the Hire. The total extent of any liability shall in any event not exceed the
total of the Charges and/or Commission if applicable.
Location Works is committed to preserving the privacy of all visitors to www.locationworks.com and our clients
and location owners. By registering, requesting information or otherwise contacting us through this site, you
consent to the collection, use and transfer of your information by us. We will only ever use such information
We use the information that you provide for such purposes as responding to your requests, providing our services,
and communicating with you. We will never impart your information to a third party, except with your
express permission, and in the course of providing our service to you: i.e. when negotiating or drawing up a
Location Agreement with a location owner. We engage other companies to perform functions on our behalf, such as
processing credit card payments: these companies do not retain, share, store or use personally identifiable
information that you provide to Location Works for any secondary purposes. Information that we store in our
databases is password-protected and only accessible by our own vetted staff. Location Works is registered
and licensed under the Data Protection Act in the United Kingdom. You may request to see any information we hold
on record for you: under the terms of the Act, we may charge a fee of £10 to meet our costs.
See our Cookies Policy.
Links to third party web sites on our web site are provided solely for your convenience: if you click on
these links, you have left our website. Location Works provides these links in the hope they might be
useful to you, however any such links are not intended to indicate any form of recommendation or endorsement.
You use such third party sites entirely at your own risk.
Abusive clients & owners
Location Works is committed to the protection of its staff, and will not tolerate abusive or
threatening behaviour from its clients or location owners. The company reserves its right to cease
all further business dealings with any of its clients or suppliers, and to cancel any and all hirings
immediately and without recourse or appeal.